Like many organsations the Taxes office needed a system for the capturing,
storing, securing and retrieving information on a daily basis. A Document Management System
makes it easy for businesses to combine paper and digital files into a single repository where scanned
and digital formats are imported. File formats used by the organisation were largely Microsoft Office documents
as well as many scanned images and PDF format files. The specific requirement therefore, was a Document Management
System tailored for the organisation.
Giant created a storage structure for the documents, a desktop application with a custom selection screen specifically
for the Taxes Office which allows them to search for documents using their own references as well as standard search criteria.
For editable files, the system has version control allowing users to open previous versions of a document.
Document control was implemented using the organsations existing database infrastructure.
The system currently stores over two and half million documents.